There’s a good chance that your company has some form of intranet, an internal network that acts as the go-to place for company updates and resources. But most of these intranets were built to serve traditional companies: that is, the way companies operated some ten or twenty years ago. Back then, there wasn’t as much of a need for mobile-first experiences to suit remote workers, for example. But as workplaces and employees evolve digitally over time, so too should your company’s intranet.
Here are 5 reasons why it’s time to modernise:
More employees are working remotely
With today’s modern workforce being more dispersed than ever, it no longer makes sense for intranets to be location-specific. With employees working from home, across various branches or while they commute, having to be in the office to access the intranet is no longer practical with today’s working lifestyle. With a modernised intranet that uses cloud-based systems, your employees will be able to access the information they need anytime, anywhere (and without having to rely on a VPN to do so).
The days of static information piles are over
Employees today thrive off knowledge-sharing, brainstorms, polls and other methods of collaborative work. Traditional intranets were designed as a one-way information dump, where employees are not able to interact with the content they receive in any way, including basic functions like commenting or sharing. With an intranet that includes all these features, you’ll maximise teamwork and productivity across your teams.
Mobile use is becoming more prevalent
Is your intranet truly mobile-friendly? This means more than just being able to read the information on mobile, but rather offering a truly mobile-first experience with good design, responsive pages and instant push notifications. With more and more work being done away from desktop computers, it’s crucial that your company’s intranet effectively serves mobile users.
Content is hard to find and update
While traditional intranets are capable of hosting a huge amount of information, it’s often hard to navigate to the resource you need due to the lack of proper search functions. Modern day intranets should make documents easily accessible at all times with organised folders, category tags, keyword searches and more. Plus, the ability to update them instantly and on-demand is crucial – with the rapid pace of modern workplaces, you simply can’t afford to wait for update down-times that can take days.
Employees simply won’t use it otherwise
What all this succumbs to is providing a more seamless experience for your employees to be able to use the intranet to enhance their work in the best way possible. When intranets are outdated, inefficient and difficult to access, you’ll only see adoption rates drop significantly which defeats the purpose of the network entirely. Modern day employees not only want workplace technology to suit their needs as much as possible, but they simply expect it. Failing to upgrade your intranet could be the game-changer to the engagement levels of your employees.